Annual Conference Safe Space Policy

NZEI Te Riu Roa is committed to providing a safe and harassment-free experience for everyone regardless of gender, gender identity and expression, sexual orientation, age, ability, physical appearance, size, race, religion or occupation.

NZEI Te Riu Roa will not tolerate harassment. Harassment includes (but is not limited to)

  • Offensive written or verbal comments
  • Offensive social media posts
  • Cat-calling or sexual harassment
  • Deliberate intimidation
  • Stalking or following
  • Unwanted physical contact

Intoxication, ignorance or “jokes” do not excuse inappropriate behaviour.
This policy applies to the conference and associated events.

Responsibility

This policy applies to all representatives, observers, guests and staff.

Everyone is responsible for maintaining safe space at Annual Conference. If you are being harassed or see someone else being harassed please report it as soon as you can.

The team will endeavour to maintain the safe space by providing escorts, contacting security or law enforcement. Anyone who is unwilling to discuss and correct their inappropriate behaviour will be excluded from the conference.

Reporting

If you are being harassed/ or feel unsafe or see someone else being harassed please contact a designated staff member as soon as you can or make a report online.

  • In person – contact designated staff members listed on the Conference website. We have tried to provide for a range of people able to receive a report and you should feel that you can make a request for a particular person without risk of offence.
  • Online – the online form allows for anonymous reporting, however you are able to leave your contact details if you like. Please note we can’t follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a reoccurrence.

We respect confidentiality requests to protect victims of harassment.

How will we respond to a report?

Our emphasis in reporting is creating a safe space for all conference attendees. This means that our immediate focus is ensuring that anyone reporting a breach is listened to, given options supportive of their safety and informed (where relevant) of actions taken in response to their report.

 

Reports

  • People reporting will be offered the opportunity to discuss their report in a confidential space and with any support people they require present.
  • The National Secretary will be notified that a report has been made (at the time of the report) by email. This does not contain identifying details, but allows the National Secretary to get an early indication if further support or resources are required.
  • NZEI staff may request a colleague to sit in to hear/ discuss the report and suitable next steps.
  • All people making a report will be offered information on other relevant supports, such as counselling.
  • Anonymous reports will be reviewed
  • We will gather information relevant to the report. This will include information on the people present and what happened to prompt the report.

Consequences from a breach

Designated staff members will recommend the outcome of any report based on the information in the report and any further information obtained while reviewing the report. If the reporter does not wish any action to be taken this will be respected.
Potential outcomes can include, but are not limited to:

  • Providing NZEI staff escorts to/ from an event
  • Mediating between parties
  • Contacting venue security or the police
  • Cancelling the right to attend the conference immediately without refund
  • Stand down/ exclusion from particular sessions/ events related to conference
  • Reporting to line manager for management through the NZEI TRR Staff Collective Agreement principles if involving NZEI staff
  • NZEI TRR Ethics Committee referral
  • Report to National Executive/ Te Reo Areare

To ensure that the conference is a safe space, outcomes may be quick and are in the sole discretion of the National Secretary or someone acting under their delegation.

NZEI Staff with the role of reporters will be offered EAP/ Supervision if required to support them during/ after Annual Conference

The list of designated NZEI staff:

  • Mona Stevens
  • Laures Park
  • Hayden Eastmond-Mein
  • Karen Jackson
  • Phoebe Christensen
  • Duncan Harding
  • Chris Oaks

Privacy considerations

In line with the Privacy Act, we will only hold or store information relevant to a report for the purposes that it is collected – to give effect to this policy. All reports will be treated with confidentiality.

This policy was inspired by codes from Geek feminism, Play by Play and WWGSD.