Your role at Annual Conference

Annual Meeting | Ko au, ko koe, ko koe, ko au will be held in online on Sunday 3 October 2021, followed by a day of campaign planning within Area Councils.

Annual Meeting | Ko au, ko koe, ko koe, ko au is the highest authority of NZEI Te Riu Roa. The functions of the Annual Meeting | Ko au, ko koe, ko koe, ko au are to:

  • consider the National Executive's report
  • consider the Financial Report, note the Consumer Price Index adjustment to the subscriptions, and consider any further subscription increases needed,
  • debate and determine issues of interest to the Institute, and set Institute policy accordingly
  • amend or repeal the rules of NZEI Te Riu Roa
  • receive and consider the report from Te Kāhui Whetū
  • receive a written report from the National Executive detailing all policy decisions that it or the Institute has made since the previous annual meeting, and
  • to debate and determine policy resolutions and rule changes.

Safe Space Policy

NZEI Te Riu Roa is committed to providing a safe and harassment-free experience for everyone regardless of gender, gender identity, and expression, sexual orientation, age, ability, physical appearance, size, race, religion or occupation.

The safe space policy will be place for the virtual 2021 Annual Meeting.

NZEI Te Riu Roa will not tolerate harassment.  Harassment includes (but is not limited to)

  • Offensive written or verbal comments
  • Offensive social media posts
  • Cat-calling or sexual harassment
  • Deliberate intimidation
  • Stalking or following
  • Unwanted physical contact

Intoxication, ignorance or "jokes" do not excuse inappropriate behaviour.
This policy applies to the meeting and associated events.

Meeting agenda

View the agenda for Hui-ā-Tau.  Note: this is a draft agenda and is subject to change.

Pūrongo-ā-Tau|Annual Report

Pūrongo-ā-Tau is the combined National Executive, Te Reo Areare, and finance reports for 2021.

Pūrongo-ā-Tau upholds the mana of NZEI Te Riu Roa. It adds to the union's history by sharing the activities of union members, National Executive and Te Reo Areare over the past 12 or so months.

It also supports National Executive and Te Reo Areare to be accountable and transparent to the members they represent. While Annual Meeting is the highest authority of the Institute, the representatives at Annual Meeting delegate their authority to the National Executive and Te Reo Areare to make decisions on their behalf during the year.

In Annual Meeting, you can ask pātai about Pūrongo-ā-Tau. The process for asking pātai follows the standing orders for the meeting.


Formal resolutions

Formal resolutions agree the rules of the meeting.  These are passed at the beginning of Hui-ā-Tau as they, alongside the standing orders, determine how the meeting is run and how you contribute to the hui.

Resolutions to 2021 Annual Meeting

The Institute's annual meeting can amend, add to or repeal the Institute's rules (subject to any changes required by the Registrar of Incorporated Societies) and can also amend, add to or repeal NZEI Te Riu Roa policy.  Any full or provisional Institute member can submit a resolution, for discussion at the Institute's annual meeting, proposing that the rules or policy should be amended, added to or repealed, provided that the resolution has already been sanctioned by the National Executive or a meeting of the member's Area Council or Branch.

Our approach to chairing the meeting

As this meeting is being run virtually, there are some technology and time challenges, so we want to be clear about how we intend to chair the meeting.

We have 80 minutes set aside to discuss and debate the rule change resolutions. This means each one will have approximately 20 minutes of discussion and debate. If a resolution requires less time, the remaining time will shift to the remaining resolutions.

When speaking, the mover of a motion has three minutes to speak, and subsequent speakers have two minutes to speak. A bell will be rung at one minute from the end of a speaker's allocated time. The bell will be rung twice at the end of the speaker's allocated speaking time.

We aim to have a balanced speaking list. Following the mover and seconder (if they choose not to reserve their right to speak), we'll have two speakers for or against the resolution in a row and then two speakers with the opposing view on the resolution in a row. The positions of subsequent speakers will then alternate between for or against until we reach the allocated time for the resolution. For each position, the speaking list is first-in first-to-speak. A reminder that the seconder of the resolution can either speak immediately after the mover or reserve the right to speak, in which case they automatically become the last speaker.

When you add your name to the speaking list, you'll be asked to select whether you are speaking for or against a resolution. If all speakers on the list hold the same position (ie. if everyone on the speaking list is for or against the resolution) then we'll specifically call for speakers with opposing views. If available time runs out, there are no more speakers or someone moves a motion to proceed (and that motion is carried) we'll close the speaking list and put the resolution to the vote.

A motion to proceed to the next business, a motion that the question be put, or a point of order can be raised via the speaking list. When these occur, the speaking list is paused to respond to these motions or the point of order.

Add your name to the speaking list

During Annual Meeting on Sunday you can add your name to the speaking list.

Technical requirements to participate in Hui-ā-Tau

If you're a representative, to engage in Hui-ā-Tau you'll be using Zoom, accessing the Hui-ā-Tau website, and checking the email address you used to register for Hui-ā-Tau.